Scheduling Calendly

Coordinating multiple client meetings or introductory calls is an essential process of business management. Yet, finding a mutually convenient meeting time for everyone involved can be time-consuming.

Calendly eliminates the need for incessant back-and-forth communication typically required to schedule meetings. As a business owner, you can effortlessly share your Calendly link with customers or clients, enabling them to select a time that suits them best. With this, you can automatically receive all necessary confirmations and reminders which saves valuable time for you and your clients.

What is Calendly?

Founded by Tope Awatona in 2013, Calendy is a scheduling software that provides a comprehensive solution to easily set up online appointments and simplifies the process of scheduling meetings, appointments, and events. Awotona, a former salesperson at EMC (now Dell EMC), recognized the frustration caused by the complexities of scheduling sales calls, which inspired him to collaborate with Railsware, a Kyiv, Ukraine-based company, to develop a software solution to tackle this issue.

With Calendly, the process is incredibly straightforward. Simply configure your availability and share the unique booking page link with clients and other participants. They can then use the link to effortlessly select the most convenient meeting time for them. Once a time is chosen, Calendly seamlessly adds the appointment to your calendar, ensuring accurate and up-to-date scheduling.

Main Features and Benefits of Using Calendly

Calendly offers a range of features that collectively make it a powerful scheduling tool. Here are some key features of the platform:

Calendar Management: Calendly syncs all of your calendars to avoid double bookings. All you have to do is define your settings and preferences, and the system will automatically coordinate calendars to offer a smooth time management experience. You can set your availability preferences, including specific time slots, duration, and buffer times between appointments. Furthermore, it automatically detects the time zone of the invitee and displays available time slots in their local time. This eliminates confusion and scheduling errors due to time zone differences.

Automatic Reminders: This tool sends out automatic reminders to ensure that key events are never missed. The system tells you of cancellations, new meetings, rescheduled appointments, and other changes so that you can respond promptly as events change. You can personalize the content and branding of confirmation and reminder emails to align with your organization’s style and messaging.

Shareable Link: By adding a useful widget to your website, email, or anyplace else you may share a link, Calendly helps you simplify your appointment operations. This fully integrated widget enables your clients and business partners to reserve time slots without the need for time-consuming planning meetings. Simply copy and paste the shareable link address everywhere you need to spread the word about your business.

Third-party Integrations: Calendly broadens your scope of operations by integrating with third-party software suppliers to streamline your appointment scheduling capabilities. It seamlessly integrates with popular calendar platforms like Google Calendar, Outlook, and iCloud. It can also be combined with software solutions including CRM, analytics, video conferencing, and customer support platforms. This is all made possible through its integration with Zapier which enables users to connect Calendly with a wide range of apps and automate workflows.

Multiple Event Types: It allows you to create several event kinds such as one-on-one meetings, group meetings, round-robin meetings, and more. Users can build and modify event categories to meet unique scheduling requirements. For team schedules, it allows multiple team members to share their availability and streamline the booking process for group meetings or appointments.

Analytics and Reporting: Calendly has analytics and reporting options that allow you to track scheduling activity, conversion rates, and other metrics. This information can assist users in gaining insight into their scheduling patterns and optimizing their time management.

User Experience with Calendly

Compared to traditional methods, Calendly’s approach offers a faster and more efficient way to manage appointments. The setup process is user-friendly and straightforward, and the platform provides easy-to-use tools for organizing and overseeing your schedule.

Calendly empowers businesses and professionals to optimize their time management, enhance productivity, and simplify the coordination of meetings and appointments.

Pricing Structure

Calendly offer a free basic plan for those who are just getting started with basic scheduling. This plan has one calendar and has all the key features of the platform. Paid Plan is $8 per seat per month for Essentials designed for individuals with more complex schedule requirements. Professional Plan at $12 per seat per month for small teams that want more customization and reporting. Teams at $16 per seat per month for teams that collaborate on scheduling and process alignment. It also has Enterprise Plan where it creates company-wide value with corporate administration, security, and IT-focused capabilities to expand the pipeline, close more transactions, and recruit faster. The price for this plan is based on the business needs and is provided by their sales team.

Visit their website to learn more about their pricing and features included.

Review Summary


Calendly distinguishes itself with extraordinary traits despite its relatively plain form. As you explore its application, you'll quickly notice the developers' emphasis on simple accessibility over sheer visual attractiveness. With various built-in features and a practical booking widget, Calendly saves time and money by streamlining the appointment scheduling processes. It is a fully featured, automated appointment scheduling that eliminates any manual work involved in booking meetings.

Ease of Use:

Users have consistently praised Calendly for its user-friendly interface and intuitive design. They find the program remarkably easy to use, allowing them to navigate through its features effortlessly. Furthermore, users appreciate Calendly's high level of customization, which enables them to tailor the software to their specific business requirements.

Customer Service:

Calendly provides a help center and 24/7 email support. For immediate assistance, they also have 24/7 live chat support that is available for all paid plans. Phone support and a dedicated Calendly account partner are available for the Enterprise Plan.

Value for Money:

Calendly is a highly specialized program that simplifies and streamlines the appointment booking process. Employing Calendly could be a highly effective solution if you're struggling with the issues of coordinating client appointments.

Overall Rating: